Microsoft Outlook is a software that you’ll need if you’re dealing with huge numbers of email on a daily basis. And because of the features that it makes available to, it’s easy to grow used to. Apart from using the basic send/receive function, it can help you to allocate tasks, schedule jobs, set events, use the Calendar, and do a lot more. You can even create a distribution list in Microsoft Outlook.
A distribution list is wonderful feature that can help you send messages to a preset group of people. Other than for sending email messages, distribution lists can be used to send meeting requests, task requests, and even other distribution lists.
The average would not knee how create distribution list in Outlook 2007. Most people never even find out there is such a feature. If you were one such user, then here are two ways to do it.
- Is a fairly easy task to Create distribution list in Outlook 2007, even if you do not know much about Outlook. First you need to launch Microsoft Outlook 2007. Then select the Tools option. From this tab, you need to select Address Book. In the Address Book window, you need to choose the Show Names from the… option and then select Contacts.
- Then you need to select the New Entry option from the list of options, and click on Select Entry Type. Then you will need to select New Distribution List. Then you have to select Put This Entry, and after that select In the contacts. Afterwards, click on OK, and you will have created a new email distribution list.
If you have already created a distribution list and want to add more contacts from another email account or Excel spreadsheet, it is possible to import those lists and merge it with your existing distribution list in Outlook 2007. Under the Show Names from the.. list, you need to choose the Global Address Book. Then select the names of the contacts in the Name tab, and choose the name of the distribution list (the list you wish to add new address or contacts into). Click OK and these lists will be merged.
This is a useful feature when you want to distribute tasks, messages or meeting requests to a group of contacts. Find out a lot more about this exceedingly useful feature, from the other posts on this site.